Career Center >> Project Coordinator
Project Coordinator
Summary
Title:Project Coordinator
ID:1157
Department:Accounting
Description

POSITION SUMMARY

As an integral member of the project management team, the [project admin/coordinator] ensures the timely and accurate processing of all contracts and pay applications. The ideal candidate will have an eye for detail as well the ability to continually assess and reprioritize their workload. Also, this position is expected to serve as a liaison between our internal and external customer.

WORK HOURS

Average of 40-45 hours per week. Start time 8:00 am; finish time 4:30 pm (subject to change based on need).

MINIMUM QUALIFICATIONS

  • Ability to:

  • Handle high-stress situations

  • Effectively reprioritize tasks

  • Catch and correct mistakes

  • Maintain total confidentially due to the nature of the work

  • Advanced computer knowledge (i.e. Microsoft Outlook, Word and Excel, Adobe, Salesforce, internet)

  • Knowledge of office equipment (i.e. multi-line phone system, copier, scanner)

  • Must have a positive and polite demeanor towards both internal and external customers (both in person and on the phone)

  • 3 years of Administrative experience

DUTIES AND RESPONSIBILITIES

Coordination:

  • Receive and process project contracts.

  • Identify, input, and maintain accurate project contract information in Salesforce.

  • Coordinate bonding and Controlled Insurance Program enrollment, when applicable.

  • Process approved project change orders.

  • Set-up and prepare subcontractor agreements and change orders.

  • Create and distribute close out documents.

  • Finalize and close projects.

Billing:

  • Prepare monthly billing for all projects

  • Pay applications via G702/3 via multiple platforms.

  • Required lien waivers and sworn statements.

  • Adequate insurance, bills of sale and photographs for stored materials.

  • Process adjustments as received from contractors.

  • Process Direct Owner Purchases, when required.

  • Reconcile monthly billing.
Adams Group is an Equal Opportunity Employer and a Drug Free Workplace.
 

 

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