Career Center >> Administrative Coordinator
Administrative Coordinator
Summary
Title:Administrative Coordinator
ID:1158
Department:Human Resources
Description

We are seeking an Administrative Coordinator to join our growing team! You will perform a variation of duties both administrative and strategic in order to drive company success.

This position is customer-facing and is considered the first point of contact for any of our visitors in our front office location. It will support many aspects of the business at all levels of the operation. Critical thinking skills, the ability to prioritize efficiently and creating process improvement will be paramount in this role.

Responsibilities:

  • Supporting company billing procedures by ensuring accurate coding of Adams Group Employee time sheets

  • Assists in scheduling of Adams Group Employee reservations for overnight work

  • Carrying out clerical duties such as answering phones, responding to emails, preparing documents

  • Coordinating and managing appointments, meetings and the conference room in order to ensure there is no overlap in booking

  • Maintaining an organized filing system that includes office files, vendor files both electronic and written

  • Maintain client and employee relationships by providing excellent customer service

  • Assists HR Coordinator with tasks as assigned

Qualifications:

  • Previous experience in office administration; construction related organizations a plus!
  • Agile and advanced computer knowledge (i.e. Microsoft/Google Suite)
  • Adobe Pro-DC knowledge a strong plus!
  • Must have strong interpersonal EQ and the ability to interact with diverse groups of employees, clients and vendors seamlessly
  • Must have a positive and polite demeanor towards both internal and external customers (both in person and on the phone)
  • Excellent written and verbal communication skills
  • 3 years of office administration experience
  • Strong attention to detail
  • ​Strong organizational skills
This opening is closed and is no longer accepting applications
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